To: ………………………..

P.O. Box

Lilongwe Date: 26.08.2024

Request for Quotation (Goods)

Central Region Water Board invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Board reserves the right to award a contract for selected quantity only. Any resulting order shall be subject to the Board’s General Conditions of Contract for Local Purchase Orders except, where modified by this Request for Quotations.

SECTION A: QUOTATION REQUIREMENTS:

1) Description of Supply(s)and Delivery point: SUPPLY & DELIVERY OF TONNER AS ATTACHED

2) Quotation prices should be based on: for goods supplied from within Malawi: EX - Stock– insured and delivered to CRWB or for goods supplied from outside of Malawi; DDP to CRWB.

3) The delivery period required is 1 day from date of order.

4) Quotations must be valid for 30 days from the date for receipt given below.

5) The warranty/guarantee offered shall be 12 months. Quotations and supporting documents as specified in Section B must be marked with the Procurement Number given above, and indicate your acceptance of the terms and conditions.

6) Quotations must be received, in sealed envelopes, not later than: 14.00 hours on 30.08.2024

7) Quotations must be returned to: The Acting Procurement and Disposal Manager

 Attention: “Internal Procurement and Disposal Committee’’

 Central Region Water Board, Private Bag 59, Lilongwe

8) The attached Schedule of Requirements at Section C, details the items to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B and C.

Quotations that are responsive, qualified and technically compliant will be ranked according to price. Award of contract will be made to the lowest priced quotation by item or by total through the issue of a Local Purchase Order and subsequently payment Cheque.

Signed: Time Nyalapa Name: Time Nyalapa

Title: Acting Procurement and Disposal Manager

For and on behalf of :

Central Region Water Board

 Central Region Water Board

Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information/certification required within this RFQ.

SECTION B: QUOTATION SUBMISSION SHEET

1) Currency of Quotation: Malawi Kwacha

2) Delivery period offered: ………… days/weeks/months from date of Purchase Order.

3) The validity period of this Quotation is: …… days from the date for receipt of Quotations.

4) Warranty period (where applicable):…………………….. months.

5) We attach the following documents:

i. Section C of the Request for Quotations completed and signed;

ii. A copy of our Trading License, N/A

iii. A copy of our Annual Tax Clearance Certificate (TCC) (for the last Financial Year),

iv. A list of recent Government contracts performed,

v. A copy of Registration Certificate with PPDA.

vi. Registration with Ministry of Trade(MSMEs)

6) We confirm that our quotation is based on the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the Board’s General Conditions of Contract for Local Purchase Orders.

7) We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Authorised by:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________

Authorised for and on behalf of: (DD/MM/YY)

Company:

_________________________________________________________________

Address: ……………………………………………………………………………………….

…………………………………………………………………………………………….........

If any additional documentation is attached to your quotation, a signature and authorisation at Section B and Section C is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Section B and Section C, the quotation may be rejected.

SECTION C: SCHEDULE OF REQUIREMENTS (TO BE PRICED BY BIDDER)

 Item No Description of Goods

(Attach detailed specification if necessary) Unit of Measure Qty Unit Price Kwacha Total Price

Malawi Kwacha

 1 Tonner for EPSON SC-T5405 Plotter Epson T41R4 Yellow, T 41R3,Magenta,T41R2 Cyan,T41 R1 Black Set 02

 Sub Total

 Add VAT 16.5%

 PPDA Levy 1%

 Total Bid Price

Notes: The Procurement Levy is calculated based on Sub-total before taxes

Authorised by:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________

Authorized for and on behalf of: (DD/MM/YY)

Company:

_________________________________________________________________