The Central Region Water Board invites you to submit your quotation for carrying out the works as described herein. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders (available on request) except where modified by this Request for Quotations.

SECTION A: QUOTATION REQUIREMENTS

1) Description of Works and Location: INSTALLATION OF BILLBOARD AT NKHOLONGO DAM LAUNCH

2) Works are to commence by: 7 days from the date of order.

3) Works to be completed by: One (1) Month from the date of order.

4) Quotations must be valid for 60 days from the date for receipt given below.

5) Quotations and supporting documents as specified in Section B must be clearly marked with the Procurement Number given above and must indicate acceptance of the stated terms and conditions.

6) Quotations must be received, in sealed envelopes no later than: 14:00 hours on22.03.2024

7) Quotations must be returned to: The Chairman, Internal Procurement and Disposal Committee, Central Region Water Board, Private Bag 59, Lilongwe.

8) The attached Schedule of Rates and Prices (for contracts where payment is based on unit prices at Section C details the works to be performed. You are requested to quote by completing Sections B and C. Quotations shall cover all costs of labour, materials, equipment, overheads, profits and all associated costs for performing the works including all taxes and duties. The whole cost of performing the works shall be included in the items stated and the cost of any incidental works shall be deemed to be included in the prices quoted.

9) Quotations that are responsive, qualified and technically compliant will be ranked according to price. Award of contract will be made to the lowest priced quotation by the issue of a Local Purchase Order.

Signed: TIME NYALAPA. Name: TIME NYALAPA

Title/Position: Acting Procurement & Disposal Manager

For and on behalf of Central Region Water Board

Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information and certification as stated within this RFQ.

SECTION B: QUOTATION SUBMISSION SHEET

1) Currency of Quotation: Malawi Kwacha

2) Works will commence within ………..days/weeks/months from date of Purchase Order.

3) Works will be completed by …………days/weeks/months from date of Purchase Order

4) Validity period of this quotation is ……..days from the date for receipt of Quotations.

5) We attach the following documents:

(i) Section C of the Request for Quotations completed and signed;

(ii) A copy of our Trading Licence

(iii) A copy of our Annual Tax Clearance Certificate (TCC) (for last financial year)

(iv) A list of recent Government contracts performed

(v) A copy of Registration Certificate with PPDA

(vi) A copy of Registration with National Construction Industry Council (NCIC)

(vii) Financial Statements or letter of Credit

6) We confirm that our quotation is subject to the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders.

7) We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Quotation Authorisation:

Signed:……………… …………………………………Date: …..………………….

Name: ……………………………………… Title/Position: …………………………………

Authorised for and on behalf of (Company name and seal): …………….…………………

……………..…………………………………………………………………………………..

Registered Address: ……………………………………………………………………………………….

……………………………………………………………………………………………........

…………………………………………………………………………………………………

If any additional documentation is attached to your quotation, a signature and authorisation at Section B and Section C is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Section B and Section C, the quotation may be rejected.

SECTION C: SCHEDULE OF RATES AND PRICES (TO BE PRICED BY BIDDER)

For Contracts where Payment is to be based on Quantities of Work actually performed at the unit rates quoted

Item No. Description of Work Unit of Measure Estimated Quantity Unit Price in Kwacha Total Price in Kwacha

1 INSTALLATION OF BILLBOARD INCLUDING PRINTING 9X6METRES EACH 2

2 BANNER WITH STAND 5X4METRES EACH 3

Sub Total

Add VAT 16.5%

Add 10% Contingency

Procurement Levy 1%

Add NCIC Levy 1%

Total Bid Price

Note: The Procurement Levy is calculated based on Sub-total before taxes

The following attachments are appended to clarify the Description of Work:

[List each attachment e.g. drawings and detailed technical specifications]

Authorised By:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________

Authorised for and on behalf of: (DD/MM/YY)

Company:

_________________________________________________________________